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--- guide:applicant:application:sample:missing-file-record [2017/04/29 12:05] – Raveena
+++ guide:applicant:application:sample:missing-file-record [2018/04/30 12:36] – Shrawan
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+{{:guide:applicant:application:sample:missing-file-rti.jpg|}}
 In a large number of cases, when information is sought under RTI, the Public Information Officers evade to supply //information// under the plea that the concerned file or record is/are "missing" or "not traceable".
-Unless proved that record was destroyed as per the prescribed rules of destruction / retention policy,  it is deemed that record  continues  to be  held by public  authority.  Claim of file “missing”  or  “not traceable”   has no legality as it  is  not recognized as exception by RTI Act.  Such contention of  ‘missing file’ cannot be  read into as exception in addition to exceptions prescribed by RTI Act.  It  amounts  to breach of Public  Records  Act, 1993 and  punishable with imprisonment up  to a term of five  years or  with fine  or both. Public Authority has a duty  to initiate  action for  this  kind of loss of  public  record, in the form  of  ‘not  traceable’  or ‘missing’. The Public  Authority also  has a  duty  to designate an officer as Records  Officer and protect  the records. A thorough search for the file,  inquiry to find out public  servant responsible,   disciplinary  action and action under Public  Records  Act,  reconstruction of alternative  file,  relief  to the  person affected  by the  loss  of  file  are the  basic  actions  the  Public  Authority  is legitimately expected to perform.
+Unless proved that record was destroyed as per the prescribed record continueso / retention the policy,  it is deemed that record  continues  to be  held by public  authority.  Claim of file “missing”  or  “not traceable”   has no legality as it  is  not recognized as exception by RTI Act.  Such contention of  ‘missing file’ cannot be  read into as exception in adthe dition to exceptions prescribed by RTI Act.  It  amounts  to breach of Public  Records  Act, 1993 and  punishable with imprisonment up  to a term of five  years or  with fine  or both. Public Authority has a duty  to initiate  action for  this  kind of loss of  public  record, in the form  of  ‘not  traceable’  or ‘missing’. The Public  Authority also  has a  duty  to designate an officer as Records  Officer and protect  the records. A thorough search for the file,  inquiry to find out public  servant responsible,   disciplinary  action and action under Public  Records  Act,  reconstruction of alternative  file,  relief  to the  person affected  by the  loss  of  file  are the  basic  actions  the  Public  Authority  is legitimately expected to perform.
 In such cases, the Applicant must submit first appeal before the designated First Appellate Authority on above grounds.  Simultaneously, applicant / appellant can file another RTI Application with same PIO as per following sample –